MusicMaster Scheduling
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MusicMaster Blog

How to Read the Recap Report posted on August 6th, 2012

by Paul Ziino

The Scheduling Recap Report (Dataset/Schedule/Recap Report) is a great tool for determining which unbreakable rules are causing unscheduled positions in your log as well as which breakable rules are being violated. (more…)

Is it time for a “Reality Check”? Review Your Library! posted on September 26th, 2011

By Marianne Burkett

When was the last time you took a critical look at your database or databases?  You may be so busy at work, that the thought of a review seems like the last thing you’d like to do.  With MusicMaster there are some easy steps you can take to keep your data “honest”.  The truth has no agenda, but it certainly is revealing! (more…)

Why am I getting unscheduled positions after auto scheduling? posted on August 6th, 2010

We get calls/emails on a regular basis from clients who report they are getting more unscheduled positions than they’d like. Perhaps they’ve just updated the library, changed format clocks (or programming formats completely), have created the database from scratch, or (frequently) they’ve “inherited” the database from a PD or MD that is no longer part of the organization. Here is a checklist of sorts to help you attempt to figure out why you are getting these unscheduled positions and what you may be able to do to reduce their numbers.

1. Try to fill the unscheduled position. Make sure your replacement window is set up with the triple flag to show all available replacement songs. As you arrow down the list, you’ll start to see the songs that violate your unbreakable rules in the Test Results panel. Note which rules occur most often. You’ll then want to circle back to your Rule Tree to see if any of the properties in the problem areas can be loosened up or eliminated.

2. Visit your Rule Tree and selected Related, Recap Report. This will give you a summary from the last scheduling session of the rules, and how they performed in each category. You can sort by any column to review this. The full report is called THINKING.TXT and can also be reviewed. That is more comprehensive file located in the directory where your data is located (typically c:\mmwin on a stand alone machine) and named in the form of “database name_Thinking.txt”. It shows the results for the entire schedule run for all songs considered. You may want to visit with your scheduling consultant and have them help you interpret and “digest” what you are seeing here.

3. Determine if all songs from the categories in question aren’t scheduling, or just some songs. This is important. If it’s only a few, it’s more likely to be a rule issue. If it is all songs, make sure the category has a check in the Automatic Scheduler setup window. You may also want to check the scheduling properties of the category and make sure that the search depth and pass orders are set as you intend.

4. This might sound obvious, but make certain there are songs in the category. MusicMaster can’t schedule what it doesn’t have.

5. Confirm the clock position isn’t a Manual position. This position type is never automatically scheduled by MusicMaster.

6. Another good option is to turn on Manual-Assist scheduling. This is available in the Automatic Schedule, Options tab. When enabled, the Scheduler will stop at any position it cannot fill so you can see what is happening as the log schedules.

If you are still having trouble figuring out why MMWIN is “doing what it’s doing…”, get in touch with your MusicMaster Scheduling Consultant for a personal phone/on line session. We love to work on these “puzzles” with you!

Check out the Recap Report in MusicMaster posted on July 15th, 2010

Here is a handy daily “report card” for your MusicMaster database.

The Recap Report is a graphic display of how the program did in relation to the rules that you have set up.

There are three types of Recap Reports you can view: Rule Stats, Goal Stats and Category Stats.

Here is a brief description of each:

Rule Stats
This display gives you detailed information on each rule that was tested.

Goal Stats
This report is activated when you use Optimum Goal Scheduling. You can sort by any of the column headers that you have.

When using Optimum Goals Scheduling, you’ll see one entry for each category where that Goal is used.

Category Stats
This graph gives you information on how far into the search depth the scheduler had to go to find the songs it scheduled

There are other options to view the Thinking file, Print the Recap Report, or Copy it to a clip board or Word document (as an example).

You can view this report immediately after a scheduling run via DATASET-SCHEDULE-RECAP REPORT. You can also make this report open each time following an Automatic Scheduling run by selecting RUN RECAP REPORT AFTER SCHEDULING on the OPTIONS tab of the Automatic Scheduler.